Preparing for Arrival

Required Documents


There are a number of required documents that you should have in your carry-on luggage even if they are on your smart phone or tablet. 

1. Study Permit (which includes the eTa)
2. Custodianship Declaration Custodian Canada (printout from pdf)
3. Copy of Custodianship Declaration Parents
4. Letter of Consent for Travel of Minor Child
5. Unaccompanied minor assistance & handling waiver form
6. Proof of Negative PCR Test
7. COVID-19 Vaccination Records
8. Non-discretionary /non optional education travel letter (NEEDs editing)
9. Quarantine Self Isolation Plan
10. Signed copy of the last page of the Fit to Fly document to confirm understanding of IRCC quarantine requirements and agreement (please send us a copy for our files in case IRCC calls us).
11. Receipt SD Homestay, Tuition fee, health Insurance fee (about $25.000)
12. Travel and Arrival Protocol signed with witness from Parents and Student and Witness
13. SD8 School acceptance letter and confirmation -LOA

Printable version of the list: 

Carry-on Baggage Required Documents

Printiable version of the Fit-to-Fly Document

 Fit-to-Fly Protocol 2021/2022 Version: Jan 6, 2022

Shorten Your Arrival Time at YVR 

Canada Border Services Agency (CBSA) and Vancouver International Airport (YVR) have collaborated on a project to expedite the issuing of study permits for new international students upon arriving in Canada at YVR Vancouver airport. YVR and CBSA have developed a website called the Voluntary Compliance Portal (VC Portal) where incoming international students can voluntarily submit their immigration and permit information. This portal is run by YVR, and the information is then sent to CBSA in order to process and print the permits prior to the arrival of the student. This can have significant time savings for both the student and CBSA. 

The VC Portal can be found at 

In order to use the VC Portal, the following eligibility criteria must be met: 

1. The student’s first entry to Canada must be at YVR airport; they cannot connect to YVR via a domestic flight; 

2. The student must be in possession of a Letter of Introduction/pre-approved Study Permit application issued by IRCC; 

3. They must submit the information through the VC Portal a minimum of 72 hours in advance of their arrival at YVR. 

Note that this does not exempt students from the normal assessment of admissibility to Canada by Border Services Officers, and does not replace the usual procedure for seeking entry to Canada. 

ArriveCAN App

Here is a step-by-step guide for the Arrive-CAN mobile app that all students entering Canada from abroad must complete

ArriveCAN App Guide

Update for Arrival - Jan. 4

PRE-DEPARTURE (before leaving home country) – Updated Jan. 4, 2022

YRV and Min. of ED in cooperation with Prov. Health Officer Last week there was a meeting which included YVR & Ministry of Education, unfortunately CBSA was not available. Below are some points and comments from the meeting and links that may help in preparing students/agents prior to student arrivals.

1. Prepare students to expect longs waits on arrival for processing. Air travel has never been more complicated than it is now.

2. Ask students not to book flights with tight connection times, especially to those smaller communities. Opt for longer layovers when possible.

3. Flights should not be booked too far in advance of the start time. The CBSA doesn’t want to see students coming 4 weeks in advance - they need just enough time to enter and quarantine before school starts.

4. Advise students to do as much prep beforehand as possible.

This would include:

1. Pre-registering for COVID testing (take-home kits can expedite their connection process)

2. Ensuring they have updated information in the ArriveCAN app

3. Be clear about their purpose in coming to Canada

4. Listen carefully to CBSA agents, and if they don’t understand something, ask questions

5. Having hardcopies of documentation ready (recommend having study permit, and any documentation that explains why they need to come to Canada to study) – see the list of documents in the Fit to Fly (updated version by the end of this week) 6. If they need help, look for Customer Care Ambassadors (blue jackets, white shirts). They can assist students, bridging the gap between flights when airline personnel would watch over minors in transit. They can also help with language barrier issues and keeping an eye on students if they miss a flight and must be in the airport overnight.

Students can also use customer care phones if they don’t have cell service, etc.

All “Meet and Greet” has been moved to the 3rd level (by the big jade statue). Any school reps, host families, etc. should go to level 3. Let students know that they must head up to level 3 to connect with the Kootenay Lake Representative.

7. We will be setting up WhatsApp arrival groups – make sure that they have the WhatsApp downloaded and that we have their updated WhatsApp number. We will be using this to connect to our program, the staff member in Vancouver and each other arriving the same day.

Links: FlyClear Registration: – register for your arrival test

PHAC Handouts:

1. Fully vaccinated travelers and unvaccinated kids under 12:

2. Testing for fully vaccinated travelers arriving from a country other than the U.S.

3. Travelers over 12 without symptoms and medically exempted from vaccination:

**Please note that PHAC pamphlets/handouts are distributed upon arrival depending on how each traveler is processed. The links above are for you to understand some of the resource information students may be provided on arrival and may provide a basis for some advice bullets for your incoming students.